South
Carolina Society of Radiologic TechnologistsSouth
Carolina Society of Radiologic Technologists
SCSRT Bylaws
Article 1
Name
The name of the Society
shall be The South Carolina Society of Radiologic Technologist, hereinafter
referred to as the SCSRT.
Article 2
Governing Body
The SCSRT shall be
the governing body. Chapters needing counsel
shall submit a request for assistance or direction to the SCSRT through the
Chairman of the Board of Director.
Management shall be vested on a Board of Directors elected by the
membership and chosen to serve in accordance with the provisions of the
By-laws.
Article 3
Purpose, Function, and Policy;
Section 1: Purpose
The purpose of the
SCSRT shall be to advance the profession of radiation and imaging disciplines
and specialties; to maintain high standards of education and to enhance the
quality of patient care; and to further the welfare and socioeconomics of
radiologic technologist.
Section 2: Function
A. To provide a forum to conduct SCSRT business.
B. To disseminate information pertinent to
professional growth.
C. To promote high standards of education.
D. To stimulate and encourage research designed to
provide the knowledge needed to optimize the quality of patient care.
E. To encourage quality patient care.
F. To establish and promote policies relevant to
the profession.
G. To establish membership eligibility and define
membership categories.
H. To facilitate and provide a forum for
communication between individual members with a common professional interest.
I. Provide guidance or counseling to the
Chapters affiliated with the Society.
Section 3: Policy
The SCSRT is
committed to equal opportunity and non-discrimination in all programs and
activities. No one shall be denied
opportunities or benefits based on age, sex, color, race, creed, national
origin, religious persuasion, material status, sexual orientation, gender
identity, military status, political belief, or disability.
The name of the
SCSRT or any of its officers, Board of Directors or its staff in their official
capacities shall not be used in connection with a corporate company for other
than regular functions of the SCSRT.
Article 4
Membership
Section 1:
Qualifications
A. Membership in the SCSRT shall be open to those
individuals associated with the practice, education, or administration of
radiation and imaging specialties.
B. A candidate for membership shall submit an
application for membership along with the required fee and furnish any
additional information as may be required.
Section 2:
Membership
Members of the SCSRT
shall consist of voting and non-voting members.
A. Voting members shall consist of:
1. Active
Members
2. Associate
Members
3. Life
Members
4. Charter
Members
5. Inactive
Members
B. Non-voting members shall be those individuals
who do not meet the qualification of
voting members but who espouse the goal of this Society.
Non-voting members shall consist of:
1. Student
Members
2. Honorary
Members
3. Supporting
Members
Section 3:
Membership Categories
A. Active members shall be those
who are registered by the American Registry of Radiologic Technologist (ARRT)
or its equivalent or hold an unrestricted license under South Carolina statutes and are members of the
American Society of Radiologic Technologist (ASRT). They shall have all rights,
privileges and obligations of membership,
including the right to vote, debate, hold office and serve as a delegate in the
ASRT House of Delegates.
B. Associate members shall be those persons who
meet all requirements of an active member except current ASRT membership. This will include holders of the South Carolina Radiation Quality Standards
certifications. Associate members shall
have all privileges and obligations of active members except the right to hold office or serve as a delegate in the ASRT House of Delegates.
C. Student Members shall be those students enrolled
in accredited educational programs the field of radiation and imaging specialties. Eligibility for this category shall terminate on conclusion of or discontinuation
of such programs. Student members shall
have all the privileges and obligations of active membership except the right
to vote, hold office or serve
as a delegate in the ASRT House of Delegates
D. Life members shall be members who have rendered
exceptional service to the SCSRT. Upon a
unanimous recommendation by the Board of Directors, Life members shall be selected by a majority vote of the
voting members present at a business meeting.
They shall pay no dues and have all the privileges and obligations of
active members.
E. Honorary members shall be those persons, whom
the SCSRT wishes to honor for their and/or service to the profession of
radiation and imaging sciences or the SCSRT. Honorary members shall be
chosen by a majority vote of the voting members present at a business
meeting. They shall pay no dues and
shall have all the privileges and obligations
of active members except the right to vote, hold office or serve as a delegate
to the ASRT House of Delegates.
F. Supporting members shall be those persons who
are interested in promoting the purpose and functions of the SCSRT, but who are
not eligible for active, associate, or student
membership. They shall have all the
privileges and obligation of active members except the right to vote, hold
office or serve as a delegate to the ASRT House
of Delegates.
G. Charter members shall be those founding members
of the SCSRT who are recognized as such
and honored for their vision and contributions to the organization. They shall
pay no dues and have all the privileges and obligations of active members
except the right to hold office.
H. Inactive members shall be members who are no
longer actively engaged in the field of radiation and imaging specialties and
who have applied for inactive status.
They shall have all the privileges
and obligations of active members except the right to hold office or serve as a
delegate to the ASRT House of Delegates.
Section 4:
Resignation
Any member may
resign from membership on the SCSRT by written communication to the SCSRT
business address, providing all dues or other indebt ness to the SCSRT has been
paid. Resignation from membership does
not constitute eligibility for refund of all or partial annual membership dues.
Section 5: Suspension
and Expulsion:
Any member may be
suspended or terminated for cause.
Sufficient cause for such suspension or termination of membership shall
be a violation of the Bylaws or any lawful rule or practice duly adopted by the
SCSRT or any other conduct prejudicial to the interest of the SCSRT.
A. If the Board of Directors deems the charges
sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent
by certified or registered mail to the last recorded address of the member at
least twenty days before final action is taken.
C. The statement shall be accompanied by a
notice of the time and place of the meeting with the Board of Directors at
which the charges shall be considered.
D. The member shall have the opportunity to
appear in person and be represented by counsel to present any defense to such
charges before action is taken.
E. Suspension or expulsion shall be by
two-thirds (2/3) vote of the entire membership of the Board of Directors.
Section 6:
Reinstatement
A member who has
resigned or whose membership has been deleted from the Society for other
reasons may be reinstated only after submission of an application and
appropriate fees.
Article 5
Membership Fees
A. Dues for all members, established by the Board
of Directors, require adoption by a majority vote cast by the membership
present at a business meeting. Notice of
such vote shall be given to the
members at least thirty (30) days in advance.
Any changes shall be effective beginning the new fiscal year.
B. No member who is in arrears for dues shall
vote or hold office or be entitled to receive reports of transactions of the
Society. Any person who is in arrears
for more than sixty (60) days will be
removed from the rolls for non-payment of dues.
They may reapply for membership.
Article 6
Elections
Section 1:
Nominations
A. Nominations may be submitted by any SCSRT voting
member no later than ten (10) weeks prior to the annual conference.
B. The Nominations Committee shall consist of at least
two (2) members with the President-Elect acting as Chairman.
C. The Nominations Committee shall be responsible
for preparing a slate of candidates for office and for assuring that all candidates
have the proper credentials and are willing to serve if elected.
Section 2: Balloting
The Vice President,
President-Elect, Treasurer and delegates to the ASRT House of Delegates shall
be elected by plurality vote of the voting members.
A. Ballots shall be made available to the voting
members at least six (6) weeks prior to the annual meeting.
B. Ballots must be returned with in two (2) weeks
prior to the Annual Meeting to the President or given to the President at the
Annual Meeting business session before ballots
are counted
Section 3:
Notification
A. The newly elected
officers, delegates and candidates are notified of election results when the
results are reported to the membership.
B. In the event of a tie vote, a second (2nd)
vote will be cast at the business session designated for tabulation of the
ballots. A majority vote of the voting
members registered at the annual meeting
and present at the designated business session will break the tie.
C. The newly elected officers shall be installed
into office under the direction of the Board
of Directors.
Article 7
Officers
The elected officers
of the SCSRT shall be the President, Vice President, President-Elect, and
Treasurer.
Section 1: Term
A. The Vice President and Treasurer shall serve
for a term of one (1) year or until their successors have been appointed or
elected.
B. The President-Elect shall serve for a term of
one (1) year as President-Elect, one (1) year as President and one (1) year as
immediate Past President.
C. All officers shall surrender to their
successor all records and properties of the SCSRT.
D. All officers except the President and
President-Elect may be re-elected.
E. The term shall begin at the close of each
annual meeting.
Section 2: Qualifications
A. An officer shall be a voting member of the ASRT
and the SCSRT.
B. For an officer to be considered as a delegate
to the ASRT House of Delegates, they must meet the following qualifications:
1. A delegate shall show proof of continuing education.
2. A delegate shall be a voting member of the ASRT and the affiliate
being represented for two (2) years immediately preceding nomination.
3. A delegate shall have served as an officer, or on the Board
of Directors or as a committee member in the affiliate being represented.
4. A delegate shall practice in the radiologic science
profession or health care.
5. A delegate shall have the time and availability for
necessary travel to represent the ASRT.
Section 3: Eligibility
An officer who meets
eligibility requirements at the time of nominations shall be permitted to
complete the term, even though employment status changes.
Section 4: Duties
A. President:
1. Shall
preside at all meetings of the SCSRT.
2. Shall
perform all duties consistent with the office.
3. Shall
be ex-officio member of all committees, except the nominating committee.
4. Shall
appoint committees unless otherwise provided in the bylaws.
B. President-Elect
1. Shall
be familiar with the activities of the SCSRT.
2. Shall
make all preparations necessary for evaluation of the office of President.
3. Shall
perform all duties consistent with the office.
C. Vice President
1. Shall
be acquainted with all of the duties of the President.
2. Shall
perform all duties consistent with the office.
3. In
the absence of the President shall assume the duties of the President.
D. Treasurer
1. Shall
receive and maintain funds of the SCSRT and pay out only upon orders of the
Board of Directors.
2. Shall
present a full financial report at a business meeting selected by the Board of
Directors. This report shall be incorporated in the minutes of the meeting.
3. The
Board of Directors may assign any duties of the treasurer to the SCSRT Executive
Secretary.
Section 5: Vacancies
A. A vacancy in an elected office, except the
President or President-Elect, shall be filled by appointment unanimously agreed
upon by the remaining members of the Board
of Directors.
B. A vacancy in the office of President shall be
filled by the Vice President.
C. A vacancy in the office of President-Elect,
which occurs during the first six (6) months of the term, will be filled by a
special ballot.
D. In the absence or inability of the President or
Vice President to act, the Chairman of
the Board of Directors shall call the meeting to order and preside until the President or Vice President can resume the
duties.
Section 6: Censure,
Reprimand and Removal
Any officer may be
censured, reprimanded, or removed from office for dereliction of duty or
conduct detrimental to the SCSRT. Such
action may be iniated when the Board of Directors receives formal and specific
charges against an officer.
A. If the Board of Directors deems the charges to
be sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent by
certified or registered mail to the last recorded address of the officer at
least twenty (20) days before finalaction is taken.
C. The statement shall be accompanied by a notice
of the time and place of the meeting of the Board of Directors at which the
charges shall be considered.
D. The officer shall have the opportunity to
appear in person and be represented by counsel to present any defense to such
charges before action is taken.
E. Censure, reprimand, or removal shall be by
two-thirds (2/3) vote of the remaining membership of the Board of Directors.
Article 8
The Board of Directors
Section 1:
Qualifications
All board members shall
be active SCSRT members and voting members of the ASRT.
Section 2:
Composition
A. The Board of Directors shall consist of
President, President-Elect, Vice President, Treasurer and the immediate past
President shall serve as Chairman of the Board of Directors.
B. In absence of inability of the immediate past
President to serve as Chairman, the President shall preside at meetings of the
Board of Directors.
Section 3: Duties
The Board of
Directors shall:
A. Be vested with the responsibility of the management
of the business of the corporation.
B. Provide for the audit of the books and
accounts of the SCSRT.
C. Control all funds and/or properties of the
SCSRT.
D. Change the dates or location of the SCSRT meetings
if found advisable and in case of state or natural emergency, to cancel SCSRT
meetings and to provide for the election
of officers.
E. Employ such personnel as may be necessary to
conduct the business of the SCSRT.
F. Determine the number and boundaries of the
affiliated chapters.
G. Recommend policy and procedure necessary to
conduct business of the SCSRT.
H. Provide direction and instruction to the ASRT
delegates.
I. Establish committees as deemed necessary to
aid the SCSRT in its activities. Such committees shall be responsible to the
Board of Directors and may be altered or eliminated
at any time by the Board of Directors.
J. Be actively involved in the review and
direction of the financial affairs of the SCSRT.
Section 4: Meetings
A. The Board of Directors shall meet at least six
(6) times per year. This will include the Pre and Post annual meeting, a
spring, fall, winter, and a strategic retreat.
B. The President, or a majority of the members of
the Board of Directors, upon written request to the Chairman of the Board, may
call a special meeting provided a
fifteen (15) day notice is given to
all Board members.
Section 5: Vacancies
Vacancies shall be
filled in accordance with Article 7 Officer; Section 5: Vacancies. The position of immediate past President /Chairman
of the Board shall be filled by appointment unanimously agreed upon by the
remaining members of the Board of Directors.
Section 6: Censure,
Reprimand, and Removal
A Board member may
be censured, reprimanded, or removed from the position for dereliction of duty
or conduct detrimental to the SCSRT.
Such action may be initiated when the Board of Directors receives formal
and specific charges against a Board member.
A. If the Board of Directors deems the charges to
be sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent by
certified or registered mail to the last recorded address of the Board member
at least twenty (20) days before final action
is taken.
C. The statement shall be accompanied by a notice
of the time and place of the meeting of the Board of Directors at which the
charges shall be considered.
D. The Board member shall have the opportunity to
appear in person and be represented by counsel to present any defense to such charges
before action is taken.
E. Censure, reprimand, or removal shall be by
two-thirds (2/3) vote of the remaining membership
of the Board of Directors.
Section 7: Quorum
A majority of the
Board of Directors’ members shall constitute a quorum for all meetings.
Article 9
SCSRT Delegates to the ASRT House of Delegates
Section 1: Delegates
A. Two (2) SCSRT delegates and one (1) alternate
delegate shall be elected by a plurality
vote of the voting members.
B. SCSRT shall submit to the ASRT the names of
the SCSRT delegates and alternate delegate
by the first (1st) business day of April or the SCSRT delegate
position shall remain open until
after the ASRT House of Delegates’ meeting.
C. The SCSRT has the power to remove delegates.
Section 2: Qualifications
A. A delegate shall show proof of continuing
education.
B. A delegates shall be a voting member of the ASRT
and the SCSRT for two (2) years immediately preceding nomination.
C. A delegate shall have serves as an officer, on
the Board of Directors, or as a committee member in the SCSRT.
D. A delegate shall
practice in the radio logic science profession or healthcare.
E. A delegate may serve concurrently on the Board
of any national radiologic science certification or national accreditation
agency.
F. A delegate shall have the time and
availability for necessary travel to represent the ASRT.
Section 3:
Responsibilities
A. SCSRT delegates shall attend the ASRT House of
Delegates’ meeting and shall attend meetings required of delegates.
B. Respond to communications from the ASRT Office,
ASRT Board of Directors or from the ASRT House of Delegates.
C. Disseminate information to the SCSRT.
Section 4: Term
A SCSRT delegate may
serve for a term of two (2) years; and may not serve more that two (2)
consecutive terms.
Section 5: Absence
An absence exists
when an elected SCSRT delegate is unable to fulfill the duties of the position
during the ASRT House of Delegates’ meeting.
The delegate shall be considered absent for the purpose of that meeting
only. It is the responsibility of the
SCSRT delegate to notify the ASRT, The Speaker of the House, and the alternate
delegate of the delegate’s in ability to attend the conference as soon as
possible. The alternate delegate shall
be seated for that meeting only. Any
delegate position or alternate delegate position not filled by the election
process remains open. There shall be no
on-site credentialing of delegates.
Section 6: Vacancies
A vacancy exists
when a delegate has submitted a written letter of resignation or when a
delegate’s position has not been filled by the election process. A delegate vacancies caused by the written
resignation of the SCSRT delegate shall be filled by the elected alternate
delegate.
Section 7: Censure,
Reprimand, and Removal
The SCSRT delegate
may be censured, reprimanded, or removed from the position for dereliction of
duty or conduct detrimental to the ASRT or SCSRT. Such action may be initiated when either of
the Board of Directors receives formal and specific charges against a Board
member.
A. If the Board of Directors deems the charges to
be sufficient; the person charged shall be advised in writing of the charges.
B. A statement of the charges shall be sent by
certified or registered mail to the last recorded address of the Board member
at least twenty (20) days before final action
is taken.
C. The statement shall be accompanied by a notice
of the time and place of the meeting of the Board of Directors at which the
charges shall be considered.
D. The Board member shall have the opportunity to
appear in person and be represented
by counsel to present any defense to such charges before action is taken.
E. Censure, reprimand, or removal shall be by
two-thirds (2/3) vote of the remaining membership
of the Board of Directors.
Article 10
Committees
A. The Board of Directors shall establish
committees as deemed necessary to aid the SCSRT
in conducting activities. Such
committees shall be responsible to the Board
of Directors and may be altered or eliminated at any time by the Board of Directors.
B. The President shall appoint the members of the
committees unless in conflict with other
sections of the bylaws.
C. A vacancy in any committee shall be filled by
appointment of the President.
Article 11
Meetings/Conferences
Section 1: Annual
Meeting
A. The SCSRT shall hold an annual meeting each
year for the purpose of installing officers, receiving reports, amending
Bylaws, and conducting such other business as may arise; and for presenting educational programs.
B. The date and location of the annual meeting
will be determined by the majority of the Board of Directors.
Section 2: Special
Meetings
Special meetings may
be called on authority of the majority of the Board of Directors. Members shall be notified least fifteen (15)
days in advance of such meetings, together with a statement of business to be
transacted. No essential business other
than that specified shall be transacted at a special meeting.
Section 3:
Educational Conferences
The SCSRT shall hold
a minimum of one (1) conference annually for the purpose of education. To meet
the educational requirements of the membership, additional conferences may be
set by a majority of the Board of Directors.
Section 4: Quorum
A quorum for any
meeting shall be twenty-five percent (25%) of the voting members registered at
the meeting and not less than two (2) officers.
Article 12
Parliamentary Authority
The rules contained
in the current edition of Robert’s Rules of Order, Newly Revised shall
govern the SCSRT in all cases to which they are applicable and in which they
are consistent with these Bylaws.
Article 13
Chapter Organizations’ Powers and Privileges
Section 1: Chapters
A. The SCSRT may grant affiliate chapter to
designated chapters of the state.
B. The number of chapters and their boundaries
shall be determined by the Board of Directors.
C. In the event that a chapter fails to elect
officers and/or hold meetings during a one-year period, it shall be considered
to be inactive.
D. Inactive chapters may reapply for chapter
status.
E. A chapter may be terminated by a majority vote
of the SCSRT Board of Directors.
Section 2: Officers
A. A President, Vice President, and Secretary-Treasurer
shall be elected by the membership of each chapter. The office of Secretary-Treasurer may be
divided into two (2) offices. The office President-Elect may be established
if necessary or applicable.
B. All officers shall hold active, associate, or
student memberships in the SCSRT and hold membership in the chapter.
C. The chapter shall establish voting procedures
as best meet the needs of the chapter.
D. All officers shall serve for a term of one (1)
year, or until their successors have been appointed or elected and assumed
office. They shall surrender to their successor
all records and properties
belonging to the chapter
E. All officers may be elected for not more than
two (2) successive terms.
F. All officers shall be free from any financial
obligation to the SCSRT.
Section3: Board of
Directors
A. A chapter Board of Directors may be established
by a vote of the membership. The composition of the Board of Directors shall be
consistent with that of the SCSRT.
B. Duties of the Board of Directors shall be
defined to meet the needs of the chapter.
Section 4:
Membership
A. Membership in the chapter may be active,
associate, and student membership, but needs
not be limited those categories.
B. Associate and student members may have the privilege
of voting at chapter meetings and may hold office, other than the offices of
President, Vice President, and President-Elect.
Section 5: Chapter
Duties
The chapter shall
work in conjunction with the needs and philosophies of the SCSRT.
Section 6: Dues
A. The chapter membership decides the amount of
dues.
B. The chapter officers may decide the method of
payment of dues.
Section 7: Treasury
The chapter shall
have control over its treasury.
Disbursements from the chapter treasury shall be made upon authority of
a majority of the chapter’s officers.
Section 8:
Committees
The chapter
president may appoint such other committees as are necessary to promote the
activities of the chapter.
Section 9:
Meetings/Quorum
Chapters shall hold
a minimum of four (4) meetings each year.
Members present, including two (2) officers shall constitute a quorum.
Section 10:
Indemnification
The SCSRT shall not
be responsible for any debts or utterances made by any chapter.
Section 11:
Dissolution or Inactivity
In the event of a
dissolution or inactivity of a chapter, ALL ASSETS remaining after payment of
all indebtedness of the chapter shall be returned to the SCSRT general
fund. All chapter records shall be
transferred to the SCSRT.
Article 14
Amendments
Amendments to these
Bylaws may be made by two-thirds (2/3rds) vote of the voting members present at
any SCSRT business meeting. Notice of
such proposed amendments shall be sent to all voting members at least thirty (30)
days prior to the time of voting.
Amendments shall be affective at the conclusion of the business meeting
unless other wise specified.
Article 15
Indemnification
Every officer,
director, employee, or delegate of the SCSRT shall be indemnified by the SCSRT
against all expenses and liabilities including attorney’s fees, in connection
with any threatened, pending, or completed preceding in which the above named
individual is involved by reason of being or having been an officer, director,
employee or delegate ofthe SCSRT if the
above named individual acted in good faith and within the scope of the above
individual’s authority and in a manner reasonably believed to be not opposed to
the best interest of the SCSRT. In no event shall indemnification be paid to or
on behalf of any above named individual going beyond or acting beyond the
powers granted by authority of this organization or Bylaws. The foregoing right
of indemnification shall be in addition to and not exclusive of, all other
rights to which such officer, director, employee or delegate may be entitled.
Article 16
Dissolution
In the event of
dissolution or final liquidation of the SCSRT, all of its assets remaining, after
payment of its obligations shall have been made or provided for, shall be
distributed to and among such corporations, foundations, or other organizations
organized and operated exclusively for science and educational purposes,
consistent with those of the SCSRT, as designated by the Board of Directors.
Article 17
Legalities of Bylaws
All provisions of
these Bylaws shall apply except when in conflict with state or federal laws
respecting nonprofit corporations.
(